Information for Presenters

Oral presenters

Please note these updated guidelines for oral presentations:

Oral presentations will be held in Ballrooms Chicago IX & X (General Sessions) and Chicago VIII and Chicago X (Parallel Sessions). Please see the conference program and schedule at: program/

Presentation Guidelines

Invited presentations are 30 minutes long plus 5 minutes for questions. The total time allotted for invited presentations is 35 minutes, including the time to change speakers and start your presentation. The Session Chair will inform you 25 minutes after the scheduled start time of your talk that you have 5 minutes remaining to speak, followed by 5 minutes for questions and switching speakers.

Contributed oral presentations are 15 minutes long plus 5 minutes for questions. The total time allotted for contributed presentations is 20 minutes, including the time to change speakers and start your presentation. The Session Chair will inform you 12 minutes after the scheduled start time of your talk that you have 3 minutes remaining to speak, followed by 5 minutes for questions and switching speakers.

We ask that you plan your time accordingly. Speakers will be held to the program schedule so that all speakers have their scheduled amount of speaking time.

Equipment

A PC computer running Windows XP and a Mac computer running OSX 6.3 will be available in the Speaker Ready Room (Arkansas Room, 2nd floor of the Sheraton Hotel) for speakers to test their presentations (check fonts, resolution, graphics, etc.) in advance.

Windows XP and Mac OSX computers will be set up in the Conference Meeting room to display your presentation via Powerpoint or Open Office. We strongly encourage you to load your presentation by USB memory stick onto one of the Conference computers and to perform a final test that it displays as planned, well in advance of your talk. This is best done in the morning before the first talk of the day, or if necessary, during the break preceding your talk. Your presentation file will be deleted from the Conference computers by the end of the day. A standard VGA (15 pin DB-type) connector will be provided if you prefer not to use one of the conference computers. However, please be aware that you do this at your own risk. If delays in starting up your presentation, graphics display problems, etc. should occur, no extra time will be allotted for your presentation.

Poster presenters

Please note the following information regarding your poster presentation.

The two Poster Sessions will be held in Ballrooms Chicago VI and Chicago VII, adjacent to the Meeting Sessions, and shared with the Vendor Exhibit and refreshments during breaks. Setup for Poster Session 1 (15:30-17:30 Tuesday, 17 August) begins at 10:00 am Monday, 16 August. Setup for Poster Session 2 (15:30-17:30 Thursday, 19 August) begins at 10:00 am Wednesday, 18 August.

Posters can be mounted as early as 10 am the day preceding the poster session but no later than one hour before the poster session begins. Each poster should be attended at least through the majority of the session and removed immediately after the end of each session. Posters left on the easels after 09:00 the morning following your poster session will be discarded. Conference personnel will be available on Monday and Wednesday afternoons to assist poster authors.

Each poster board can display four posters and will be numbered with the last three digits of the assigned poster numbers (e.g.,  posters Tues-P010 and Thurs-P010 should be mounded at location 010). A list of poster titles and assigned numbers for both poster sessions can be found in the Program Book and on the conference website at: program/

The maximum area available for posters is 44” high x 47” wide (112 cm x 119 cm). The A0 standard metric size (841mm x 1189 mm or 33.1” x 46.8”) will fit into this area. Push-pins will be provided to mount your poster to the poster boards.

Questions? Please contact the XRM2010 Poster Coordinator